🔒 Privacy Policy

ChezaGolf (“we”, “us”, the platform at chezagolf.com and club subdomains) is a golf club management platform. This policy explains what we collect, why, and your choices.

What we collect

• Account profile: name, email address, phone number, gender (for tournament flights and tee assignments), handicap index, GHIN number (your public USGA identification), senior status, club affiliation, join date and renewal date.
• Optional profile content: profile photo, bio, fun facts (favorite course, golf hero, etc.) — all voluntary.
• Tournament data: event signups, game bets (skins, kitty, etc.), hole-by-hole scores, pairings, cart assignments, payout records.
• Financial records: dues payments, entry fees, payment method (cash/Zelle/Venmo — we record the method and status; we never store card numbers or bank details).
• Messages: direct messages between members, stored so both parties can see the conversation.
• Authentication: a hashed password (never the password itself) and session tokens.

Why we collect it

• To run tournaments: pairings, flights, scoring, payouts, printable materials.
• To manage club membership: renewals, dues tracking, member directory.
• To show your golf record and achievements in your member portal.
• To communicate tournament and club updates to you.

What we don’t do

• We don’t sell your data. Ever.
• We don’t run third-party advertising or tracking on club sites.
• We don’t store credit card numbers — card payments (when offered) are processed by Stripe and we only see the outcome.

Who can see your data

• You: your own profile, scores and financial records.
• Club admins (your club’s leadership): full member management including contact details and payment records.
• Other members: your name, handicap index, profile photo (if you uploaded one), bio, fun facts, tournament results and achievements — the same information shown in a club roster. Your email and phone are not visible to other members.
• Platform operator (ChezaGolf): system administration and support.

Data retention

Your profile and tournament history remain while you’re a member. If you leave the club or delete your account, your profile is removed. Tournament scores may be retained in anonymized form (name removed) so event records and payout history stay intact for the club.

Your rights

• Access: view everything we hold about you (Member Portal → My Profile).
• Correct: edit your phone, bio, photo and fun facts anytime. Name, email and GHIN changes go through a club admin.
• Delete: you can delete your account from the Member Portal (Settings → Delete Account). This removes your profile, photo, bio and login. Tournament scores are anonymized (your name is removed) so event history stays coherent for other players.
• Export: request a copy of your data by contacting your club admin or support@chezagolf.com.

Third-party services

• Stripe (optional, when online payments are enabled): processes card payments. Subject to Stripe’s privacy policy.
• GHIN / USGA: we look up public handicap data (index, club affiliation) using your GHIN number to keep your profile current. We do not transmit your private data to GHIN.

Children

ChezaGolf is intended for adults 18+. We do not knowingly collect data from children.

Changes

If this policy changes materially, we’ll notify club admins who can inform members. The current version is always at this address.

Contact

Questions or requests: support@chezagolf.com or through your club admin.